General Documentation​​

General Documentation​​

Quick Start

Install the app

  • Subsidiary user (office): immediate access from a computer connected to the Internet
  • Field users (inspectors): installation of the application on the essential tablet.

The tablet must be connected to a wifi network to perform the complete installation.


From the tablet, download the “SafeToLoad” application from Google play (Android tablet) or Apple store (Ipad tablet).

Capture du téléchargement de l'application SafeToLoad


Launch the application and modify the settings by clicking on the icon Specify the following settings:

  • server:
  • port: 443
  • check “Secure connection”


Enter your username, password and click on «  login ». All the data (vehicles, carriers, etc.) of the subsidiary will be synchronized.

Do not interrupt this step, it takes several minutes the first time.

Capture de la page serveur et port
Capture de l'application sur l'identifiant et mot de passe de connexion

The SafeToLoad application

A. Home screen

The home screen consists of the taskbar and the list of controls
in progress.

Capture de l'écran d'accueil de l'application SafeToLoad
Bouton + permettant de créer un nouveau formulaire
Bouton de la liste des contrôles en cours de l'application SafeToLoad
Bouton de la gestion documentaire de l'application SafeToLoad
Bouton des paramètres de l'application SafeToLoad
Bouton permettant de synchroniser l'application SafeToLoad avec le serveur

Create a new control

List of checks in progress (= unsynchronized checks)

Document management: online help, quick guide and documents made available by the subsidiary

Tablet settings

Synchronizing the tablet with the server

Bouton pour éteindre l'application ou revenir à l'écran d'identification

Turn off the app

Bouton pour éteindre l'application SafeToLoad

or return to the identification screen

Bouton permettant de revenir sur l'écran d'identification

B. Control form

1. Pages

On the list of current controls, click the “+” button to create a new control.

The list of form pages is located on the left of the screen.
Complete each page of the control form, you can go back to the field(s)/questions you want by clicking on the desired page.

Capture de la page identification

2. Alerts

The unfilled fields are indicated in the alerts, you can access them by clicking on:

Capture nombre alertes


Capture de l'icône nombre alerte
Capture de la liste des alertes

Mandatory fields are indicated in red and the non-blocking fields in orange.

If one of the rules is not respected, the control cannot be validated by the inspector and the alerts allow him to go directly to the missing fields.

3. Checkpoints

Once all the previous fields have been completed, you can move on to the next page: checkpoints. There are several checkpoints to complete, depending on the type of vehicle.

Capture de la page points de contrôles

All checkpoints must be completed in order to validate the form.

Bouton crayon pour écrire un commentaire
Bouton pour ouvrir un document d'aide

allows you to write a comment to explain the defect found.

opens the help document which specifies what needs to be checked.

4. Photos

Click on the “photo” icon to add a photo to a checkpoint.

Bouton appareil photo
Bouton galerie
Bouton GED
Bouton pour dessiner / annoter une photo




Draw / annotate a photo

Capture la page points de contrôles avec photo
Capture de l'outil dessin photo

5. Conclusion

After completing all the checkpoints, you can access the page

Vehicle status

The status is automatically defined according to the result of each point and the “blocking/non-blocking” configuration of the control points:

  • Accepted = 100% of points compliant,
  • Temporarily accepted = 1 or more non-compliant “non-blocking” points,
  • Refused = 1 or more non-compliant “blocking” points.
Capture de la page conclusion accepté
Capture de la page conclusion accepté temporairement
Capture de la page conclusion accepté

You can add a final comment to the inspection.

6. Signature

The inspector must sign in order to finalize the inspection.

Capture de la page signatures

Validate a SafeToLoad​


The control must be saved before being submitted if the inspector wants to add comments. Just click on the validate icon at the top right.

Control is always present in the ongoing tasks of the inspector.

Capture de l'icône valider le formulaire


The control is validated directly by clicking on the cloud and selecting the line “Send control”.

  • The inspection is still displayed in the inspector’s current tasks. It will disappear after synchronization.
  • The control may be canceled by selecting the “Cancel” line.
Capture des options d'envoi

Synchronize a report

When you have a network, you can synchronize the reports by clicking on the icon:

Bouton permettant de synchroniser l'application SafeToLoad avec le serveur
Capture de la page synchronisation

The inspection is saved on the server and triggers the assignment of an STL number.

You can access the aids and documents provided by the subsidiary on the GED

Bouton de la gestion documentaire de l'application SafeToLoad
Capture GED

After validation of your report, a PDF report is generated and archived. It is then transmitted to the carrier and/or to the subsidiary if option. PDF reports are stored by year and month.

Follow the results


Electronic document management (EDM) includes:


The reporting is generated automatically from the safe to load carried out. The
requests provide a summary of the results (rejection rate, number of
checks, etc.) and recurring anomalies.


The database

The database makes it possible to manage information on vehicles, carriers,
drivers, inspectors, depots as well as issue management. The subsidiary has the
possibility of :

  • add control points (questions),
  • translate questions into the local language,
  • register a waiver to change a blocking point to non-blocking,
  • modify online help files with photos illustrating the truck fleet
    of the subsidiary.


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