General documentation
General documentation
SafeToLoad tool
Version 6.0 – for OIL & GAS
The SafeToLoad solution enhances the safety of all vehicles.
Tablet-based data entry enables immediate verification of compliance, notification of stakeholders and analysis of data summaries.
1.
Systematically check transport safety
2.
Real-time fleet status information
3.
Improving fleet condition
A complete tool
SafeToLoad improves the safety of your materials handling operations
Alert
Notify carriers and managers of non-conformities
Security
Systematically check and block non-compliant vehicles before loading
Knowledge
Real-time fleet status information
Traceability
Archive your inspection reports securely
Application process
A. Workspace
- Contractor management
- Vehicle management
- Driver management
- Site management (control location, generally
fuel depots or warehouses) - Inspectors and controllers management
- General settings
- Device settings
- Vehicle type management
- Brand management
- Forms management (languages, news
questions)
1. Data administration
- Direct data updates
- Excel, GSheets or other import / export
- Other information systems via APIs
- SAP, Oracle and other push data
- STL to other information systems, including control solutions
plant access
2. Information flow management
Reports and alarms are currently sent by e-mail.
3. Location
The workspace is available in English, French and Spanish (Portuguese in 2023).
B. Control
The SafeToLoad application
- Available on the Google Play platform, supports online/offline modes.
- Available on the Android market (Google Play), supports online/offline modes
- Each device has its own identification information (the license is based on the device).
- Selecting the means of transport
- PIN code inspector authentication / inspection category selection
- Location and distributor
- Identification of means of transport
- Control points (actual inspection of the means of transport)
- Additional Information
- Conclusion, signature and send
- Accepted
- Provisionally accepted
- Rejected
C. Document management
Reports
- Reports are PDF files sent by email according to information flow management.
- All reports are archived in a document management system
EDM
- PDF documents can be retrieved using advanced search criteria.
- Documents can be shared via URL between those within the organization who have access to the EDM.
- PDF help files are also stored in the EDM.
D. Reports
Report content
- The content of the report is similar to that of the application, and also includes annotated photos and the signature of the inspector who inspected the vehicle.
Location
- Reports are available in the following languages,
- English, French and Spanish
- Questions will be displayed in the local language if they have been translated.
E. Business Intelligence
- Checklist: Period, marketer, checkpoint, carrier and status
- Control points: Period, marketer, control site, carrier and satisfaction rate (set by customer).
- Deposits: Period, form type (inspection category), marketer, inspection site, carrier, driver, vehicle
- Reports: Period, marketer, control site, carrier, status
- Dernière inspection du véhicule : Listes des dernières inspections, généralement des inspections quotidiennes ou hebdomadaires
- Plusieurs KPI peuvent être calculés à l’aide des données des rapports
- Le Top 10 des anomalies : Les clients utilisent ce KPI pour fixer des objectifs à leurs partenaire
SafeToLoad enables a continuous improvement process to improve fleet health and reduce risks.
Application features
Warning system
Notify carriers and managers of non-conformities.
Multimedia aids
Access the explanatory sheets for the control points in electronic document management
Multilingual
Use the application in several languages (English, Spanish, French…)
Online & offline mode
Perform your inspection in both connected and disconnected mode
Multi-branch management
Manage multiple branches simultaneously
Dynamic fields
Inspect your transports with customisable forms
Geolocation
Access geolocated data
Generating reports
Generate your inspection reports automatically in PDF
Take pictures with annotation
Access your tablet’s photo lens to illustrate your inspections
Real-time KPIs
Synthesise your data collection and visualise your performance indicators